Resources per Tribe/Group – 11/16/2015

This is a statistical update of LOA Library print (hard copy) and electronic (digital) resources for the LOA Library.

The following link provides an analysis of raw data per tribe/group for print and electronic or digital resources showing the percentage increase of subject indexing terms for each named tribe group for print and electronic resources from February 28, 2015 when an analysis was initially conducted to today, November 17, 2015.

From the attached, it is evident that there has been a huge push on cataloging electronic resources that open as full-text electronic representation of books, ephemera and other documents directly from the LOA Library Koha ILS cataloging records corresponding to the item.

Click the following link to view the spreadsheet showing the percentage increase:

LOA Library Resources – 11-17-2015

 

LOA Library Koha Catalog – OAS Library Departmental collection is being added!

Eric Blinman requested the LOA Librarian to meet with Ann Rasor. After completing a site visit to the Museum of New Mexico Center for New Mexico Archaeology Office of Archaeological Studies to evaluate the departmental collection Friday, May 15, 2015, the LOA Librarian started training the Ann Rasor on how to add individual holdings information to existing LOA Library Koha catalog records.

In preparation for adding the OAS collection, the LOA Library modified the LOA Library Koha system to create OAS as a collection and a shelving location.

There are over a thousand items in the OAS collection, so this will be a long term project.

Docent Library Collection Cataloging Completed!

The LOA Librarian announced the completion of the Docent Library Cataloging Project at the MIAC/LOA staff meeting held April 7th, 2015.

The Laboratory of Anthropology Librarian (LOA Librarian) has completed cataloging 396 books held in the Museum of Indian Arts and Culture Docent Library as a collection in the Laboratory of Anthropology Library Koha catalog.

The MIAC Docent Library is the only docent library collection in the New Mexico Department of Cultural Affairs Museum of New Mexico group of libraries that has their library cataloged by the respective Museum librarian.

Docent Library Webpage

The LOA Librarian has created a Museum of Indian Arts and Culture Docent Library webpage. This webpage is located under the Museum of Indian Arts and Culture Research and Collections link, under the Museum of Indian Arts and Culture/Laboratory of Anthropology Library.

This webpage provides contact information for Doug Fine, the Docent in charge of maintaining the Docent Library collections, as well as for the LOA Librarian.

The webpage also provides explicit step-by-step instructions on how Docents can access the Laboratory of Anthropology Library Koha catalog and once that is done, limit their searches in the catalog to just the Docent Library holdings.

Laboratory of Anthropology Library Koha Catalog Training

Now that the Docent Library collection cataloging has been completed, the MIAC-LOA Librarian will offer orientation and training to the Docents on how to use the Koha ILS.

Andy Albertson in MIAC Education Docent Coordinator asked Allison Colborne to provide the LOA Library Koha ILS training at the next Docent meeting.

Tribal Libraries Program Support – Showcasing Navajo Heroes

Since presenting at the Tribal Libraries Program at the Museum of Indian Arts and Culture in late March, the Laboratory of Anthropology Library has researched, cataloged and delivered content on three high profile Navajo athletes: Jacoby Ellsbury of the New York Yankees, Cory Witherill, NASCAR race car driver, and Notah Begay III, PGA Tour golfer.

This group of resources were put together to support the Navajo Nation Summer Reading Program.

The New Mexico State Library Tribal Libraries Program Coordinator Alana McGrattan contacted the Laboratory of Anthropology Librarian requesting support of the Program for the Navajo Nation.

The Museum of Indian Arts and Culture Education Director Joyce Begay-Foss (Navajo) will talk about these resources while performing outreach to the Navajo Nation later this month.

Laboratory of Anthropology Library Koha ILS Lists on Navajo Athletes
Another LOA Library program of distance support and delivery

Tribal Libraries Program at the Museum of Indian Arts and Culture/Laboratory of Anthropology

Eighteen tribal librarians from across New Mexico and one, Cordelia (Codi) L. Hooee (Zuni), the Knowledge River Scholar, MA/LIS Candidate at the University of Arizona School of Information Resources & Library Science attended the Tribal Libraries Program planned and mounted by the staff of the Museum of Indian Arts and Culture/Laboratory of Anthropology for the Tribal Libraries Program Coordinator at the New Mexico State Library.

The Tribal Libraries Program was designed to orient and introduce the Librarians to MIAC/LOA resources, while also showcasing resources or using the Summer reading program theme of Heroes or Superheroes as the central topic.

The Laboratory of Anthropology Library Librarian Allison Colborne was one of four MIAC/LOA presenters. After touring and talking about the history of the Laboratory of Anthropology Library and its collections, Allison Colborne demonstrated how the Laboratory of Anthropology Library’s Koha Integrated Library System (implemented in July 2014) supports and delivers resources to tribal libraries throughout the State of New Mexico.

Allison Colborne researched and compiled resources that would support teaching people about the Real Life Hero Esther Martinez (Pʼoe Tsa̦wa̦) (1912-2006) from Ohkay Owingeh Pueblo, a storyteller and linguist who was recognized and won many awards for her work conserving the Tewa language.

Allison Colborne generated a Heroes – Esther Martinez sub-catalog of resources in the LOA Library Koha Integrated Library System.

Resources Available Anytime, Anywhere (as long as you have access to to the Internet)

The Librarian researched and cataloged biographical and other Internet Resources highlighting  Esther Martinez and her accomplishments. Two of these sites were about honors and awards bestowed upon Esther Martinez. One was the federal act named after Esther Martinez on Indian languages revival as a result of her inspiring work at reviving and maintaining the Tewa language. One is a NPR sound recording of Esther Martinez storytelling a traditional Tewa story about a Bat and a Chickadee.

Laboratory of Anthropology Library Resources

During the orientation tour of the LOA Library, the Librarian pointed out the three Esther Martinez books written by, or that include, Esther Martinez, three magazine articles featuring Esther Martinez. The Librarian pointed out that in addition to the cataloging records for the books, records that one would expect for any library holding items, the LOA Library Koha ILS has journal article analytic records for each of the magazine articles that were on display as well as to a book chapter analytic record where a section of a book is dedicated to Esther Martinez.

The training exercise was designed to orient and introduce the tribal librarians to the Laboratory of Anthropology Library facility and its resources as well as the granular level of added value indexing the Librarian performs to make tribal information for all the cultures of the greater Southwest more accessible. The Librarian  demonstrated the LOA Library Koha Catalog List function demonstrating the resources she specifically research and cataloged or simply compiled and placed in the Esther Martinez sub-catalog generated using the Koha ILS ‘List’ function to show how the LOA Library can collaborate to support research on the tribes and on Indian arts and cultures throughout the greater Southwest.

The Program gave the Laboratory of Anthropology Librarian the opportunity to showcase and explain how the Laboratory of Anthropology Library catalogs traditional library materials, as well as creates analytics, and catalogs and makes Internet-based resources available via the catalog.

The session gave the Librarian opportunity to demonstrate examples of LOA Library locally generated subject headings so as to generate additional research access points. In other words, how the LOA Library generates “added value” through the Koha ILS.

The Librarian prepared and gave each tribal librarian an informational handout detailing the history of the LOA Library, with a table illustrating how many resources there are cataloged per tribe in New Mexico.

To highlight how granular the Laboratory of Anthropology Library cataloging is, the Librarian prepared a handout on Esther Martinez resources. The first record presented was Artists of New Mexico traditions : the National Heritage fellows.

Unless someone knew that Esther Martinez was a National Heritage Fellow, they would not have known that she is a featured artist in this catalog. In the case of this book, each of the Indian and Hispanic artists included in this catalog have had their names individually indexed in the MARC field 600 named person field.

Because Esther Martinez was one of the fifteen artists who was a recipient of a fellow, her Euroamerican name appears in the 600 field named person field of that cataloging record.

Esther Martinez Tewa authored books using her Tewa name. So, each cataloging record includes not only her Euroamerican name, but her Tewa name.

Further, Esther Martinez’s specific cultural identity (Ohkay Owingeh) was added in the MARC field 600 subfield c.

The cataloging record imported via OCLC Connexion subscription service did not include any of this’added value’ subject access points.

Nor did include subject terms in the MARC 650 field that enables researchers to research and pull up records according to the the ethnic identity of the artists showcased in the catalog.

Research according to cultural identity is one of the key means researchers want to determine what materials they want to use, the Laboratory of Anthropology Librarian augments cataloging records to make this information searchable and retrievable.

The Library of Congress subject terms assigned by the Librarian to this particular catalog making the two broad ethnic identities included searchable and retrievable were:

  • Pueblo artists — Biography
  • Hispanic American art — Biography
  • Hispanic American decorative arts — Biography

The Laboratory of Anthropology Librarian generated MARC 690 local subject field terms assigned to make New Mexico traditional artforms searchable and retrievable are:

  • Colcha embroidery
  • Hispano music
  • Rio Grande textile fabrics
  • Santeros
  • Storyteller figurines
  • Storytellers
  • Straw applique
  • Tinwork
  • Woodcarving

Koha Integrated Library System — January Statistics used to exemplify some of what the Librarian does

January 2015

124 NEW records created

  • 109 records submitted to OCLC (so searchable in the FirstSearch database)
  • new books, serial titles – system limitations precluded periodicals being cataloged in the legacy ‘database’, monographic series individual titles not previously cataloged, booksale donations within scope of collections, evaluated by the librarian and then accessioned into the LOA Library collections, journal article analytic records and book chapter analytic records.

1412 records modified

Bringing records up to RDA Standards – Full-Text Linking to Digital Resources

While revising records, Librarian searches for an embeds stable URLs from Digital Resource sites the Librarian has evaluated and selected (eg. Internet Archive, Hathi Trust, University Libraries, etc.).

No Designation for Item Type in legacy InMagic Database
– The InMagic legacy database lacked a field or means for the librarian to designate item type (books, conference proceedings, dissertations, etc.).  There were nearly 40,000 records at the time of migration to the Koha ILS.

This is important because item type is tied to circulation rules (eg. conference proceedings and dissertations are ‘coded’ in the new Koha ILS as non-circulating).

The Librarian is modifying the cataloging records in the new Koha ILS so that each record accurately reflects what kind of ‘item type’ each record is.

Post Migration Records Clean Up

– Cleaning up and bring existing records up to International cataloging codes cataloging record punctuation.Sometimes the Librarian replaces existing records with records imported from OCLC using Z39.59, but many times, because of all the data that has been locally generated by the current and previous LOA Librarians, the Librarian goes in and fixes or cleans up the individual records.

Problems resulting from the way the InMagic legacy ‘database’ was originally constructed:

InMagic records had no punctuation because InMagic could not search past colons [:], semi-colons [;] or parentheses [()],  so punctuation had been stripped from records; when records have a lot of local data (eg. local subject headings), the librarian is repopulating the punctuation in the new Koha system
InMagic records had variant title information inconsistently entered, so it was moved over from InMagic into the Koha ILS in the 245 field.

With records where there was a lot of local data (eg. local subject headings) generated, the Librarian moves the variant title information to the correct MARC 246 field.

17 Records Deleted

Single Koha ILS The InMagic system had one record for each location the same item was held in the collection (eg. Rare Books for a signed copy and book stacks for the consultation copy)

The InMagic legacy system had individual records for each ‘copy’ of an item (book, etc.) held. The new Koha ILS can accomodate multiple copies of the exact same item title held in in different locations in a single record.

Librarian consolidates multiple records migrated from the InMagic database.

An important source of acquisitions – LOA Library Booksale Donations

373 Donations documented since July 2014

Since the new LOA Library Koha Integrated Library System went live in July 2014, the LOA Librarian has note in the acquisition source field and created public notes noting that 373 items were donated to the collections.

Donors Acknowledged

As a tribute to donors, the LOA Librarian acknowledges the donors in the Public Notes field. This information shows every time someone conducts a search in the LOA Library’s catalog and retrieves a record with a donation note.

For example, the LOA Library received over 20 boxes of materials from the former Director of the Laboratory of Anthropology in 2014. Since its receipt, the Librarian has created notes acknowledging this donation in 59 records.

Public Acknowledgement

Creating public notes in the system is an easy means of acknowledging the high regard the LOA Library has for donors. With 373 donations acknowledged since July 2014 donors clearly are a very important source of acquisitions to the LOA Library’s collections.

Thankyou Santa Fe!

LOA Library Outreach – Resources per Tribe/Group

The LOA Librarian is using  the LOA Library’s new Koha Integrated Library System as a means of increasing the visibility of how many physical resources and digital or e-resources the LOA Library Koha Catalog has indexed per tribe or tribal entity. The LOA Librarian has been cataloging and embedding links to stable e-book links and other resources on the Internet that support research per tribe.

The LOA Librarians have been electronically indexing materials since 1992 in a manner which  makes information about ‘each’ tribal entity discussed or mentioned in an individual print or physical resource accessible. 1992 is when the first LOA Library in-house database was first launched.

The current efforts of cataloging and pointing to electronic resources (ebooks, etc.) is just one more effort the LOA Library / LOA Librarian is making to make information for each tribe more accessible. The figures below are per tribal entity.

The LOA Library indexing attempts to be as specific as possible whenever possible, however, when historic resources do not specify a tribal entity the broader group name has been indexed. Many resources are indexed as “Apache Indians,” for example, because the resource doesn’t indicate which specific ‘Apaches’ the resources is referencing. The list below is compiled from searches performed in the LOA Library Koha Catalog for the specific ‘subject’ or ‘topic’ term in the left column, this could be tribe or geographic place name. It won’t include multiple searches to include variant spellings or historic tribe names (eg. Hopi vs. Moqui or Moki).

The LOA Library indexing and cataloging of Internet resources directly supports the strategic planning objectives of the Museum of Indian Arts and Culture. This report is a response to input received from participants in the Museum of Indian Arts and Culture’s World Cafe and the New Mexico State Tribal Libraries Program Tribal Libraries Coordinator.

LOA LIBRARY RESOURCES Print & E-Resources STATISTICS PER TRIBAL ENTITY *

111 NM tribal resources (print & electronic cataloged / added in February 2005

TRIBE/GROUP      Print materials (books, articles, etc.)  /  Electronic books, theses, etc.

Acoma                            280 / 15

Apache (overall)            1331 / 15

Cochiti                           228 / 10

Hopi                              1429 / 23  <raw data will not include Tusayan, etc.)

Isleta                             124 / 6    <raw data will include Isleta del Sur, for example>

Jemez                           272 / 14 <raw data will include mountains, springs refs, not include ‘Unshagi’>

Laguna                          265 / 8

Nambe                           71 /  4

Navajo / Diné               3535 / 28 <Search/Tech problem re: accents  prior to Koha; Diné  not used>

Ohkay Owingeh          140 / 5  <Global change made in system from ‘San Juan’>

Pecos                           356 / 8 <many of these will be ‘false hits’ / about ‘place’ not people>

Picuris                          134 / 9

Pojoaque                      56 / 2

Sandia                          80 / 5

San Felipe                    67 / 4

San Ildefonso              206 / 12

Santa Ana                    89 / 5

Santa Clara                 260 / 5

Santo Domingo          166 / 10 <Global change made to ‘Kewa’ / then reversed to Santo Domingo>

Taos                             423 / 10

Tesuque                      112 / 4

Zia                                129 / 9

Zuni                              901 / 44

* Don’t forget this is raw data, just simple searches performed on the term on the left in the table. The LOA Library is dedicated to collecting, cataloging and indexing information in all formats on the arts and cultures of tribes in New Mexico and the greater Southwest.

Koha Library Catalog – LOA Librarian Uses Lists Feature to support HPD Nominations

The New Mexico Historic Preservation Division (HPD) is currently receiving nominations of archaeologists/scholars, etc. for their lifetime achievements.

In support of various people preparing nominations, the LOA Librarian has prepared bibliographies, or sub-libraries within the LOA Library Koha Catalog, using the List feature. This feature makes it easy for people to see what publications are held in the LOA Library for each of the following nominees that they have authored over the years.

Carroll L. Riley List

For the nominee – Carroll L. Riley, go to the Carroll L. Riley bibliography linked via the header here. There are 59 items in the list. There are 112 references in the LOA Library catalog to Cal overall. I excluded the numerous references to Cal’s work listed in the periodical Teocentli.

Michael P. Marshall List

For the nominee Mike Marshall, please go to the link via the header here.

LOA Library Catalog – Public Lists – New in January 2015!

LOA Library Catalog – LISTS Feature

http://library.indianartsandculture.org

Just click on the link above. Click on the ‘List’ feature at the top middle of the screen and click through on each heading.

The Librarian has been utilizing the LISTS feature to generate lists for all interested parties statistics of what has changed in the LOA Library Catalog by highlighting those changes that are of most interest as follows:

148    Internet Resources cataloged

80      Existing Print Items (excluding periodical titles) not previously cataloged – Cataloged

7        New Books Added / Cataloged

Into the future, the Lists feature is where the Librarian will compile and make accessible the New Books added to the LOA Library collections. As the Librarian adds each item to the List as it is cataloged, the List is dynamic and accessible reflecting ‘real time’.

So, as of now, you aren’t waiting a month to hear any longer.

So What Exactly is Going on in the LOA Library II?

Cataloging the Periodicals Collection

As much as 30-35% of the library’s collection has never been cataloged.

The recently retired InMagic DB/Textworks database (1992-2014) had thousands of article analytic records to journals and periodicals held in the collection, but it did not for the most part have cataloging records advising researchers what periodicals per title are held in the LOA Library collections.

Approximately 70% of the LOA Library collections are serial in nature. Many are the usual magazine or periodical. There are a significant number of periodical titles held where each issue of that particular serial publication has an individual title. Many are issued as both a magazine issue and as a book.

Many of the periodicals held and many of these monographic serial titles haven’t been cataloged!

Say what?

As startling as that may  seem, let me elucidate about the LOA Library’s past so it makes sense.

LOA Librarians in the past functioned like curators of their collections. The Librarian just kept in her/his head what was in the collection, where it was held and where to retrieve it from. Patrons ‘always’ came into the LOA Library, so it didn’t matter if the periodical was cataloged. The Patron just asked the Librarian and she/he then retrieved it.

LOA Library Koha Catalog

With the advent of the new Internet-based catalog in July 2014, patrons expect ‘everything’ in the LOA Library’s holdings to be cataloged. Not — but I am working on that!

While volunteers are rehousing (putting loose issues held in boxes that are in some cases over 20 years old in new boxes) and reorganizing (relabeling, moving, etc.0 the periodicals collection, the Librarian has started cataloging the entire periodicals collection – this includes each monographic title within the series.

Just yesterday, the Librarian completed cataloging each and every issue of the American Museum of Natural History Guide Leaflet series. So, now, each book that is held in this series being cataloged and searchable in the collection. Many are ‘classic’ works on Indian pottery, beadwork, etc.

This project will obviously take a long time, but is well underway.

So What Exactly is Going on in the LOA Library?

Internet-based Resources Cataloged >>> 148 and counting!

Tribes – New Mexico / Four Corners Region

Top priority is given to materials where the subject is on or includes content on a Tribe or a Pueblo in New Mexico. Thereafter, the Librarian will focus on the same kind of content for the Four Corner States and then the greater Southwest.

The Librarian has put a priority on recataloging books held in the LOA Library that are now not protected by copyright and are freely available as full-text online resources from reliable hosting sites such as the following:

  • American Museum of Natural History Research Library DSpace Digital Repository
  • Gutenberg Project
  • The Hathi Trust
  • Internet Archive
  • University Libraries | University Repositories

The Librarian is performing searches in the FirstSearch (Worldcat) database locating electronic resources for each of the tribes in New Mexico. She then determines whether there are print or hard copies of each digital representation of these books held in the LOA Library collection.

She then reviews, updates and enhancing access to the existing record (generating Table of Contents and subject terms, for example). She then embeds the full-text linking within the existing cataloging record for the print version so that record then links to the digitized version of the book.

She then codes the resource as an Internet Resource in the LOA Library Catalog, so that researchers can perform searches and retrieve Internet Resources as an ‘item type’.

Electronic Resources (Only Available via the Internet)

While the LOA Library is amazingly strong in 19th century publications on the tribes of pueblos in New Mexico, it does not have everything ever published. So, the Librarian has also created cataloging records that point to digitized versions of hard copy books that are not held in the LOA Library.

Items in the LOA Library Catalog that are available electronically only via the Internet will have [electronic resources] following the Title in the catalog.

Theses | Dissertations Born Digital

Many theses and dissertations are now available full-text electronically as well. The Librarian is generating cataloging records and pointing to those resources as well.

The Librarian just found and cataloged a dissertation on the Genizaros of New Mexico that was available only via the University where the PhD student got their degree. She cataloged the dissertation and points to it on the Internet so patrons can also find it and read it online if they want. In this case, she also downloaded the dissertation and sent it off to the bindery, so there is a copy read for consultation in the LOA Library collection.

Docent Library Collection

The Librarian created a Docent Library webpage under the Laboratory of Anthropology Library webpages on the Museum of Indian Arts and Culture webiste.

See: http://www.indianartsandculture.org/docentlibrary

The Librarian has now cataloged 296 of over 400 books in the Museum of Indian Arts and Culture Docent Library collection.

The Docent Library collection can be searched in the LOA Library’s new LOA Library Koha Catalog.

See: http://library.indianartsandculture.org

Detailed instructions on how MIAC Docents can search the Docent Library collections within the database are posted on the Docent Library webpage for which the address is posted above.

The Librarian has provided linking to the Docent Library from the MIAC-LOA Library webpages and from the MIAC Docent Library page.

LOA Library 21st Booksale Nov. 15-16th

One Weekend Only!

BOOK SALE

Laboratory of Anthropology Library

708 Camino Lejo – Museum Hill (across from the Museum Hill Cafe)
Santa Fe, New Mexico 87505
(505) 476-1264
Saturday   November 15   10 am – 4 pm
Early Bird 10 am – 1pm   $10     Entrance 1-4 pm   $1

Sunday     November 16   12-4 pm
Entrance – FREE!
8,000-10,000 books for every reading taste and interest
Many personal libraries and collections
Very Good to As New condition!
Priced well below market – Priced to Sell!

Scarce – Rare – First editions – Finely Printed – Limited Edition – Small Press Books.
Goreyana (Edward Gorey – 1st editions) – Literature –  Poetry – Art – Spanish Colonial Art
Chapbooks – Ephemera – Artworks – Collectibles …
And, much, much more!

Proceeds from 2012 successfully underwrote 100% of the new Koha Library System implementation and pays 100% of its ongoing support!

Allison Colborne, Booksale Manager

http://www.indianartsandculture.org/booksale